AMCA Board of Directors Positions and Responsibilities Levied by Bylaws

EXECUTIVE COMMITTEE

The Executive Committee consists of the:

1. President

2. Vice President

3. Chair of the Board

4. Treasurer

5. Secretary

6. Executive Director as Assistant Secretary and non-voting member

Calls and presides at all meetings of the membership.
Calls and presides at all meetings of the Executive Committee.
Will be an ex-officio member of all committees.
Ensures that all orders and resolutions of the Board of Directors are carried into effect. The Board of Directors, however, have the right to delegate any specific power (except those exclusively conferred on the President by the Bylaws), to any other Officer or Officers of AMCA International.
Acts as a counsellor to the Executive Director on administrative and other matters.
In the absence of the Chair of the Board, or in the case of the disability of the Chair, performs the functions of the office of the Chair.
If any member of the Executive Committee dies, resigns, retires, or is removed from office, the President may appoint an interim Executive Committee member from the members of the Board of Directors to serve until a new committee member is selected in accordance with the terms of the Bylaws.
Special meetings of the members may be called by the President at any time. These meetings shall be called by the President upon written request of not less than 25% of the members of AMCA International, Inc. The purpose of such special meetings shall be stated in the notice of call.
With the approval of the Board of Directors, the President may appoint other committees as are deemed necessary but are not included in the Bylaws.

The Vice President shall perform functions assigned to him by the President and, in the absence of the President or in the case of disability of the President, shall perform the functions of the office of the President.
In the President’s absence, if any member of the Executive Committee dies, resigns, retires, or is removed from office, the Vice President may appoint an interim Executive Committee member from the members of the Board of Directors to serve until a new committee member is selected in accordance with the terms of the Bylaws.
The Vice President shall be the Chair of the Nominating Committee.
The Vice President introduces and mentors new Board members.

The Chair of the Board of Directors shall preside at all meetings of the Board of Directors and shall call all meetings of the Board.
The Chair determines if the meetings of the Board of Directors may be held at a specific time or place, in person or electronically.
Special meetings of the Board of Directors may be called by the Chair on five (5) days’ notice to each Director. Special meetings shall be called upon the written request of two (2) or more Directors.
The Chair, as presiding officer, can (but is not obliged to) vote whenever their vote will affect the result, i.e., to break a tie or to cause a tie, in which case, the motion is rejected.

The Treasurer shall maintain vigilance over the financial condition of AMCA International, Inc.
Reports on the financial condition of AMCA International at each Board and Membership meeting.
The Treasurer shall be the Chair of the Audit Committee.
Performs other duties as may be specified by the Board of Directors.

The Secretary shall document and maintain a true record of the proceedings of the meetings of the AMCA International Board of Directors. The Board minutes will be returned to the Board two-weeks prior to the next Board meeting, not more than 60 days from the conclusion of the previous meeting.
Keeps a register of AMCA International membership.
Sends proper notice of all meetings to each Member.
Notifies all members of AMCA International Committees and of the appointments and duties assigned to them.
Acts as Secretary of the Board of Directors.
The Secretary receives all proposed amendments to the Bylaws. These amendments must be received not less than sixty (60) days prior to AMCA’s Annual Meeting. The Secretary then provides the amendments to the Executive Director for distribution.
The Secretary shall be a member of the Audit Committee.

The Executive Director shall be responsible for the administration and management of AMCA International. The Executive Director’s duties shall be in accordance with the policies and directives of the Board of Directors. Such policies and directives may be amended by the Board of Directors at any meeting of the Board of Directors.

The Executive Committee may exercise all the powers of the Board of Directors (BOD) between meetings of the BOD.
At each BOD meeting, the Executive Committee reports on all its actions since the previous meeting of the BOD.
The Executive Committee shall prepare the annual budget.